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Duties of personnel when reporting an accident


  • Inform their supervisor as soon as possible after an accident/incident has occurred;
  • Sign and date the accident book as conformation that they agree the accident recorded is a true and accurate record.
  • Be prepared to assist the Safety Advisor’s investigation.


  • In the case of a serious accident/incident, inform the Safety Advisor as soon as possible.
  • Complete the appropriate Incident Report Form and send to the Consumer Services Department within seven days.
  • Be prepared to assist the Safety Advisor’s investigation.

Contract Managers

  • Sign and complete the Incident Report Form.

Safety Advisors

  • Check the accident book and Incident Report Form.
  • Where necessary, carry out an investigation.
  • Complete an F2508 if accident or dangerous occurrence is reportable under RIDDOR and inform the Health and Safety Executive.
  • Check the supervisor has completed an Incident Report Form.

More information about health and safety law is set in HSE publications.

Some of those publications and leaflets can be downloaded from HSE website www.hse.go.uk